Loans and Donations
The Florida State Collection of Arthropods (FSCA) has
grown from its beginnings in the early 1950s to be the fifth
largest arthropod collection in the United States. A large part of
this phenomenal growth has been due to the Research Associate
Program and the resulting enthusiastic support by hundreds of
private collectors throughout the nation and overseas. The FSCA
encourages the donation of specimens and actively works with
donors so that the donations benefit both the FSCA and the donor.
Donors are advised of the calculated value of the donation; such
information may be used to support a charitable donation for tax
purposes. The calculated value is based on a formula widely used
by museums in the United States. It is stressed that the
calculated value is for information purposes only. According to
the Internal Revenue Service regulations the responsibility for
determining the claimed value of a donation rests entirely with
the donor. Above a certain value, an apprasal by an outside
appraiser is required.
Receiving, acknowledging, and coordinating donations and
donation-related matters is the responsibility of the head
Early in the first quarter of each year, associates and
previous donors are mailed sets of donation forms. If a donation
is made during the year, the donor supplies the completed forms
with the donation (a separate set of forms must be completed for
each individual donation). The forms supply the information
necessary to calculate the value of the donation and to
incorporate the specimens into the FSCA. A new set of forms will
be sent to the donor each time a donation is acknowledged.
Upon receipt, the forms are reviewed for completeness;
recounting and recalculation is done if necessary. The donation is
then fumigated and forwarded to the appropriate curator for
incorporation into the FSCA. A letter acknowledging the donation
and summarizing the donation and its calculated value is sent for
each donation, typically within two weeks of receipt.
Contact Dr. Michael C. Thomas for more information.
Specimen Loan Policy
- Complete and return the receipt at the bottom of the
invoice, indicating target date for return of material.
- Loans to students will be made in care of their major
- Primary types will be loaned a maximum of 60 days; all
other specimens will be loaned for one year.
- INSTRUCTION ON DISPOSITION OF NEW TYPES: Holotypes and
allotypes based on specimens from the Florida State Collection of
Arthropods are to be returned unless other arrangements are agreed
upon in specific instances. We request that the first paratype,
other than an allotype, be deposited in the Florida State
Collection of Arthropods. Representatives of both sexes are
desired. Where the type series of a species is adequate, we
encourage deposition of paratypes in several museum collections
and/or collections of specialists in the group following an
agreement to this effect with the Curator of the Florida State
Collection of Arthropods. The author should indicate in his
description of a species, or the allotype of a species, the
placement of the type or types.
- DISSECTION OF SPECIMENS: Except for types, all specimens
may be dissected as necessary, providing that the dissected parts
are maintained with the specimens, either in microvials pinned on
the same pin or imbedded in a mounting medium on the same point.
Types may be dissected only with the advance permission of the
- PREPARATION FOR SEM: Except for types, all specimens may be
gold-coated for SEM examination. Types may be gold-coated only
with the advance permission of the curator.
- INSTRUCTIONS ON MATERIAL TO BE RETAINED: In general, we ask
that the first, third, fifth, seventh, etc. specimens be returned,
but this should be regarded only as a general guideline; other
arrangements can be requested. Where it is possible for the
borrower to retain specimens whose collection data are duplicated
on specimens to be returned, this is recommended. The borrower is
encouraged to make exchanges which will be mutually
- DATA REQUESTED: Please submit a list of all species
retained with complete collection data for each specimen, or a
group of specimens bearing the same collection data, including
collector and host or habitat. Any additional notes on specimens
which prove to be of special interest will be appreciated. The
Entomology Section of the Division of Plant Industry is serving as
a repository for records based upon the Florida State Collection
of Arthropods, especially for those within our primary sphere of
interest (Pantropical areas of the World).
- Publications resulting wholly or in part from a study of
material borrowed from the Florida State Collection of Arthropods
should include an acknowledgment to this collection, using "FSCA"
as the acronym.
- Two copies of any publication resulting wholly or in part
from a study of material borrowed from the Florida State
Collection of Arthropods should be sent to the Curator. One copy
will be kept on permanent file; the second copy will be given to
the staff member whose general identification and curatorial
responsibilities include the group covered in the publication.
- The museum requests an annual progress report in January
of each year on material borrowed for study. Extensions of loans
can be arranged when desirable.
M.C. Thomas, Ph.D.,
Taxonomic Entomologist and Curator,
Museum of Entomology
Florida State Collection of Arthropods